How to’s from Business Today in Spirit Lake, Iowa.

Create a bleed for Publisher 2007

Credit: Microsoft Office SupportYou can create a bleed with text, pictures, or any other type of object.

IMPORTANT: To create a bleed, you need to set your publication up to print on a sheet of paper that is larger than the finished publication page that you want.

For example, if you are printing to a desktop printer and your publication page is a standard letter size, you need to print your publication on larger paper —such as legal or tabloid paper —so that, after you trim the paper, it will be the finished standard letter size that you want. If you are printing to an imagesetter, you can print on a specialized paper size such as Letter.Extra. The paper size that you select depends on the paper sizes that are supported by your desktop printer or imagesetter.

  1. On the File menu, click Page Setup.
  2. In the Page Setup dialog box, under Page, select the dimensions that you want.Your selection represents the page size of the printer paper. If you need to create a bleed, be sure to change the paper size so that the publication will fit on the paper after it has been printed and trimmed. To create a custom page size, enter your changes in the Width and Height boxes, and make sure that you select a paper size that is larger than your finished publication page size.
  3. Position the object that you want to bleed so that it extends beyond the edges of the publication page.Object larger than page

    1. The object

    2. The publication page

  4. On the File menu, click Print, and then click the Printer Details tab.
  5. Click Advanced Printer Setup, and then click the Page Settings tab.
  6. Under Printer’s marks, select the Crop marks check box.
  7. Under Bleeds, select the Allow bleeds and Bleed marks check boxes, and then click OK.
  8. In the Printer name list, select the printer that you want to use, and then click Print.

After you print, trim the paper to the size of the publication by using the crop marks as your guides.

Trim paper to size

APPLIES TO: Publisher 2007

Setting Up Bleeds in Microsoft Word

Setting up bleeds in Word can be a daunting task. But once you understand the steps, it will all make perfect sense and you will be creating print ready PDFs in no time.

Word does not include a feature to include bleeds. So we need to cheat a bit. We are going to make our document size larger so that bleeds can be added. Visually your page will appear the same as if it didn’t have bleeds. But when we are done, you will end up with 1/8″ bleeds on all sides of your piece.

 

In this example we are creating a final piece size of 8.5×11″

 

1. Open Word and create a new document. Next under the File Menu choose Page Setup.

2. Choose Manager Custom Sizes. We are going to be forcing the document size larger so that bleeds can be included in the layout.

3. Click the plus (+) icon to add a new Custom Page Size. Set the name to 8.75×11.25 and paper size to the same. Then change all your Non-printable Area values to zero then click ok. This will bring you back to the Page Setup window and you will see for Page Size it now shows the custom page size we just created (8.75×11.25). Click ok to confirm this and you are now ready to create your design.

What we have done is create a document that will have a final trim of 8.5×11″ with 1/8″ bleed on each side of the page.

4. For my example I am going to place a graphic on my layout that I want to be right on the edge of the piece which means it needs to bleed. When I add this graphic to my layout I am going to push it all the way to the edge of the page. Since my document size is 8.75×11.25 I know that 1/8″ will be taken off each side when final trimming occurs to make it 8.5×11″. So when I push this graphic to the edge of this page I have made the graphic bleed 1/8″ on the top.

5. Once your design is completed you will need to create a PDF. From the File Menu at the top choose Print and select your Adobe PDF printer. Make sure you open the options and choose the “High Quality Print” option for creating your PDF and click print.

6. You now have a high resolution PDF from Word that includes bleeds. If you open the PDF in Acrobat you will see along the bottom of the window the document size is 8.75×11.25 which means the final trim will take 1/8″ off each side to make 8.5×11″ and you included bleeds as required by your commerical printer. The green line in this file indicate the trim line to better highlight the example.